Bowen Education, GDPR Statement and Data Privacy Policy

 

Bowen Education, GDPR Statement

 

The General Data Protection Regulation came into force on May 25th 2018. This EU wide regulation was implemented to enhance the protection of personal data.

By completing the enrolment form for Bowen Weekend School, you accept that your personal data may be added to the general Bowen Education mailing list for information purposes only.

Should you wish to access, rectify, delete or restrict the use of the data held, please contact the Data Protection Officer via our website.

For Bowen Education Data Protection Officer contact: info@bowenuk.org

DATA PRIVACY POLICY

Bowen Education (we, our, us) was formed in 2020 and located in Manchester.

Bowen Education relies on personal data supplied by parents so that it can provide classes to their children.

As an organisation, we undertake to meet the requirements of the General Data Protection Regulation (GDPR) (EU) 2016/6791 and all other relevant legislation.

All members and prospective members of the Bowen Education community should be aware of the data privacy policy set out below.

Data collected by Bowen Education

In order to be able to offer information relating to classes and social events to our community and to provide them with information on the progress of their child, Bowen Education needs to collect and retain information provided in the Welcome Form and the Sunday School enrolment form respectively. Such information, hereafter called the Community data, will include, but is not limited to, name, child’s name and date of birth, address, telephone number(s) and email address.

When collating the information provided via the various forms (and in particular the Sunday School enrolment form), Bowen Education may also collect personal data such as dietary requirements and emergency contact details and, where appropriate, special category personal data relating to health issues.

Our legal ground for processing personal data for the purposes of communicating with our wide membership is Bowen Education’s legitimate interest in providing information relating to the classes and activities of the school.

When collecting data linked to payment of fees, we store the related personal data, including addresses in order to be able to provide the relevant tax receipts. Our legal ground for processing any financial data is consent.

Our legal ground for processing any health related personal data for participants at our classes and social activities is consent.

 

How the data is stored

Bowen Education is committed to ensuring that the Community data is held securely. In order to prevent unauthorised access or disclosure, we have in place suitable procedures to safeguard and secure the information collected.

 

Data breaches

In the unlikely event of a breach of any personal data, Bowen Education will, if there is a high risk of individual(s) being adversely affected, notify the relevant individual(s) as soon as reasonably possible.

 

Sharing data

Bowen Education’s website is hosted by WIX.com an Israeli company with headquarters in Tel Aviv, Israel. Our email service provider is Google Mail, based in Mountain View, California, USA.

We have agreements in place with these organisations which mean they can only handle personal data in accordance with our written instructions. These organisations cannot use your personal data for any other purposes (unless required by law).

Bowen Education does not sell or share personal data with any third party for their own marketing or research purposes.

Third party websites

The Bowen Education website may contain links to other websites of interest. However, once you have used these links to leave the Bowen Education website, we have no control over that/those other website(s) and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites.

You should look at the data privacy statement applicable to the website in question.

 

Data retention

Bowen Education holds personal data in respect of Community members, lapsed members and for general contacts. The retention of personal data for these four categories is as follows:

 

– Members

For current members of Bowen Education any personal data will be retained until such time as they cease to be a member.

– Lapsed members

Bowen Education will retain the personal data of lapsed members for a period of three (3) years from the date that membership lapsed. This will allow sufficient time to reinstate the membership of a lapsed member who wishes to return as a member. After three (3) years personal data of lapsed members will be removed from the Membership List and any paper documentation securely destroyed.

 

– Other Internal mailing lists

Any and all personal data relating to people who are not members or lapsed members of Bowen Education but who nevertheless wish to receive information relating to the activities of the school and its various groups shall be retained until such persons exercise their right to be forgotten.

 

– General contacts

Any personal data relating to partners, suppliers, relevant organisations and other people we work with will be retained whilst it is considered to be potentially relevant to Bowen Education. When no longer considered to be potentially relevant the personal data will be removed from any database and any paper documentation securely destroyed.

Rights of Individuals

All members and others whose personal data Bowen Education holds have the right to access, rectify, delete or restrict the use of the data held.

All members and others whose personal data Bowen Education holds have the right to object to any processing based on legitimate interests or public interests.

If a member or other individual wishes to have personal data removed, thus exercising their right to be forgotten, Bowen Education will ensure that this is completed within four weeks.

Any requests to exercise any of these rights or any other rights which individuals may have should be sent to the Data Protection Officer.

Responding to requests

Bowen Education will endeavour to respond to any data protection enquiries or requests within two weeks of receipt of request. If it will take longer than a month to respond, we will let you know.

 

Contacting Bowen Education

If you have any query in respect of this data privacy policy or relating to data protection more generally please contact the Data Protection Officer.

Bowen Education may change this policy from time to time by updating this page. You should therefore check this page periodically to ensure that you are happy with the changes.

 

This Data Privacy Policy was last updated in June 2020.